Last episode, I talked about inboxing.
Once you have the list of all the things rattling around in your brain, you have to sort through it. Set aside an hour or so the first time you do it so that you’re not rushed.
The #1 rule is NOTHING GOES BACK IN THE INBOX.
This isn’t like going through Grandma’s attic where you can just put something back once you’ve touched it. If you look at an item, it gets dealt with in one of four ways.
If it can be done in less than 2 minutes, do it right now.
Can you or should you assign the task to someone else? Then, compose an email, make a call, send a text and let that person know. Record who was delegated the task and make a clear deadline with deliverables.
Example: Janine, Will you please contact Moore’s Ice Cream Parlor about providing ice cream for the Harvest Festival by Wednesday morning’s committee meeting? We will need to know how they charge and a ball park figure based on their rates for the 3 hours of the Harvest Festival. You’ll be sharing with the committee on Wednesday. Contact me if you have any further questions.
Don’t need to do it right now? Set the due date to one week from now and check in on it again then.
Things have changed or the deadline passed, delete the item so it’s not taking up valuable list real estate.
There you have it. How to deal with the inbox list. The first time it might take a while. However, you should spend 5-10 minutes at the end of the day reviewing your inbox and you’ll find it will go faster and faster.